Make the switch to digital SOPs

By: Ash Emrich Friday October 1, 2021 comments

When your Standard Operating Procedures are Digital, there's nothing standard about them

So long to old SOP

 

Do you remember being new at work, those first few days just so unsure of yourself and what to expect. Then weeks fly by in a blur of too much information all at once. Your mind is tired and heavy from overload, but you're starting to get a handle on your typical tasks at work. You don't check the standard operating procedure (SOP) as often as in the beginning, but it's right there in one click away one your computer when you need it again.

Digital advantages

  • Accessible at all times to all staff 
  • Easy to update 
  • Guide and reference for employees
  • Uniformity in performance
  • Prevents misunderstandings
  • Keeps rules and expectations consistent 
  • Checklist for tasks 
  • Useful in Performance Evaluations

Save Time

Digital SOPs increase your business' productivity. Even those who have worked with you for years can forget the procedures for certain tasks they may not encounter as often, but rather than stopping someone else from their work to get help, there is a guide right in front of your employees to refer back to at any time for help. New employees can also use it as a guide, forming good habits right from the start. In their employee profile on AllProWebTools, selecting their name pulls us the folder for standard operating procedures 

finding your sop

Verbal Instruction 

Verbal instruction doesn't work. Too often employees reply "I didn't hear you say that" or "I didn't know you wanted me to do it that way", it's important to have a written document detailing what the expectations are. People prefer to have expectations addressed. Having the procedures documented on a digital drive gives a reference to both you and your employee about what is expected of them and what the standard is. This way you can minimize the misunderstandings and things that get forgotten. 

 

SOP screen

 

Check Lists

It's like a step by step guide, convenient to every employee. They can use it as a reference and follow checklists for common task and responsibilities. Stay productive and consistent even when an employee is absent or replaced. Digital SOP's make it simple for someone filling in to complete the responsibilities on their own because they can always follow the steps and procedures. 

 

Performance Evaluations

Having SOPs to reference makes it very simple to conduct employee performance evaluations. Just pull up the SOP and compare what was asked of them with their results. Looking at the SOP and their work will also allow opportunities to see where there can be improvement, if they're missing a step, or what they need to work on. You may even find that the way the SOP is worded is causing the issue, in which case you can ask the employee to clarify the procedure or task in the SOP

 

Employee performance depends more on clear and concise instruction than it does on an employees attitude;

your employees want to be successful, and SOPs are one of the tools they'll need to do so.

Added Value

With a digital library of constantly evolving SOPs adds a lot of value to your business. If your sell your business then you have a large operating manual, expertly outlining how to run your business successfully. This has immeasurable worth to any partners that you work with, or if you sell the entirety of your business, these SOPs are like gold for them.  

 

 

Ash Emrich

About the Author: Ash Emrich

Meet Ash, with her B.A. in marketing and merchandising, worked in New York in fashion before pursing her passion: writing. She is our resident wordsmith and copywriter. Every year she designs a new tattoo to add her collection, each from a favorite book and she is quite the old soul, with a vinyl collection and taste for classic movies.





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